Anthony Williams & Co Ltd is a Professional Services company, specialising in the business area of Accountancy, employing between 10 and 15 staff. We are located in Cornwall, UK. We process personal information to enable us to provide accounting, and related services, to maintain our own accounts and records and to support and manage our employees. The services we provide include:
- VAT filing
- Management accounts
- Periodic accounts reviews
- Preparation and filing of annual accounts
- Preparation and filing of annual tax returns inc. dealing with HMRC investigations
- Company secretarial services inc. company formations
- Payroll processing
- Profit improvement consultancy
- Personal and business tax planning
- Business start-up advice
- Business disposals
- Business retirement strategies
Data controller details
Anthony Williams & Co Ltd 14 North Parade, Penzance, Cornwall, TR18 4SL
Email: . Telephone: 01736 365151
Data we collect – online services
Emails you may send to us: firstname.lastname@example.org
Depending on which of our services you use we may collect the following information:
- Email address
- Telephone number
- Postal Address
- Business name
- Services you are interested in
When, why and how we gain consent
- We will not collect any information about you without your explicit consent.
- We will ask your consent every time we need to collect personal information about you.
- We will explain in clear simple terms why we want to collect your information and what we will do with it before seeking your consent so you are fully informed and you will be given a clear and unambiguous option to opt in to any communications or services we might want to offer you.
Why we collect personal data
- We collect information about you to process your requests and manage your account.
- We may collect and analyse information for the purpose of providing personalised products.
- We also use it to recommend things we think you will like.
- We may use it to notify you about things you’ve told us you like.
- We also use it for business, regulatory and legal purposes, such as dealing with any requests you make or content you submit, and getting in touch if we need to tell you about something, like a change to our policies or issues with a service
Who processes the data we collect (who are the recipients of your data)
- We will store and process your data following industry best practice and security.
- We will take all reasonable steps to ensure that there are appropriate arrangements in place that includes provisions covering the appropriate secure transfer, handling and processing of the personal information by those entities and third parties.
- Some of that processing takes place at Anthony Williams & Co Ltd in Penzance in the UK.
- Some of the processing may take place outside of the UK but within the EEA and covered by GDPR.
- Where processing takes place by one of our trusted data processors, we ensure that our contracts with those 3rd parties contain the appropriate GDPR model clauses and that all our 3rd parties are also compliant with the GDPR. This affords your data the same protection away from our organisation, as it does within it.
Where we might send your personal data (Geographically)
We process data within the EEA and countries deemed by the European Union as having adequate safeguards for protecting personal data. These countries are recognised by the EU as having suitable safeguards for the rights and freedoms of individuals and recourse processes by which data subjects can exercise their rights.
We will only consider transferring your data outside of the EU if the following conditions are met. A transfer, or set of transfers, may be made where the transfer is:
- made with your explicit informed consent;
- necessary for the performance of a contract between you and this organisation or for pre-contractual steps we need to take at your request;
- necessary for the performance of a contract made in your interest between this organisation and another person;
- necessary for important reasons of public interest;
- necessary for the establishment, exercise or defence of legal claims;
- necessary to protect your vital interests or those of other persons, where you are physically or legally incapable of giving consent;
- made from a register which under UK or EU law is intended to provide information to the public (and which is open to consultation by either the public in general or those able to show a legitimate interest in inspecting the register).
How long we keep your data
The data referenced above in section – “Data We collect”:
- Is kept in our active file for 6 months
- After 6 months it is move to a dormant state
- After 12 months it is deleted from our systems
We use Active records for some or all of the activities detailed in the section above – “Why we collect personal data”. If we have recorded no positive activity from you after 6 months your record will become dormant. If there is no positive activity from you within 12 months we will delete your records. Positive activity means that you open, read, and interact with either the website or through any of the communication methods we use to contact you. It is our responsibility to be able to demonstrate this positive activity and if we cannot then your details will become dormant and eventually be deleted.
We may from time to time request that you create an affirmative action vie email or our website to keep your record active, if we are unable to determine it automatically.
Your rights as an individual in respect of the data we hold
We respect the rights and freedoms of individuals and as such we would like to make you aware that you have the right to:
- Request access to your data
- Request rectification of your data where there are errors or inaccuracies or the data is not current
- Request that the data we hold is removed entirely from our systems
- Request us to restrict processing of your data
- Object to our processing of your data
- Request your data in a format that is commonly used/accepted
- Send your data to another controller
- Withdraw consent already provided – at any time
You also have the right to complain to this organisation,
In order to exercise your rights above please contact the Data Controller or a company representative via any of the channels provided. You also have the right to lodge a complaint with a supervisory authority. In this instance the ICO and their contact details are https://ico.org.uk/concerns/handling/ or call the ICO on 0303 123 1113.
Quick links for exercising your rights
Controller email address: . Controller phone number: 01736365151
Data Sources – where did you get my data?
Any and all data we collect is collected directly from you, the individual. We do not collect any of your personal data from any other sources. This includes any publicly accessible list and or data sources, whether in the public domain or if we have a legitimate interest to be able to access those sources legally.
Statutory or legal right to hold this data
We have no statutory or legal right to hold the data you have provided, and detailed in “Data We Collect”. We rely on consent to collect and store this data, and uphold all of the individual’s rights and freedoms with respect to personal data given by consent.
Automated decision making, profiling, and what that means for you
No data we collect is subject to any automated decision making. We do not profile you using your data. Any actions taken by us or our systems are as a direct result of explicit requests or consents you have chosen.
There are no foreseeable consequences of any significance in respect of providing the data or being removed from the records, except that we will not be able to contact you.
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